HiVis Sheets / Templates / Variations Tracker
Excel template · Instant downloadVariations Tracker Template for UK Contractors
Price every change, get the client's approval in writing and always know your revised contract sum. Stops the end-of-job argument about what was agreed.
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What's inside
- Variations register with auto VO numbers
- Quoted value and extra time for each change (omissions as minus figures)
- Client columns: decision, approved value, name, date and PO number
- Revised contract sum worked out live from approvals
- Totals for submitted, approved, awaiting approval and rejected
- Days waiting - highlights anything sat unapproved over two weeks
- Invoiced column so nothing approved gets missed off a valuation
How it works
- Enter your original contract sum on the Start Here tab.
- Log each change as soon as it's instructed, even before it's priced.
- Share the file - the client approves in the yellow columns and adds their PO.
- Use the totals at the top for your valuations and final account.
Who it's for: Contractors and subbies on fixed-price jobs who get instructions on site, by email or in meetings and need them priced and signed off.
Every template
Works the way you do
Your logo and coloursCompany name once, logo in, two colours changed - done.
Phone, tablet or laptopExcel on Windows, Mac, iPhone and Android.
Example rows includedSee how it works, then delete them and start.
Pay onceNo subscription. Use it on every job.
What if the client agrees a different price?
They pick 'Approved - revised value' and type their figure. The revised contract sum uses their number.
Does it handle omissions?
Yes. Enter them as a minus figure and the revised sum goes down.
How do I get it after paying?
You'll get a download link straight away on screen and by email. It's a normal Excel file.
What if it's not what I needed?
Email within 14 days and I'll refund you.
Get all 6 templates for £39
Snagging, RFI, variations, progress, resident liaison and quotes. Save £33.